Usually, this means blocks of text that you can insert quickly into your emails, appointments, and tasks, but it doesnt only include textyou can also reuse tables, graphics, and document properties.If you find yourself writing the same chunk of text into emails over and over, youll find Quick Parts very useful.
They save you time, but they also promote consistency and accuracy when sending out template emails. Creating Quick Parts in Outlook 2016 Open Outlook and create a new message. ![]() Here you will be able to write out the text you want with the content and formatting it requires without any issues. Once you have the content created that you want as a Quick Part this is what you need to do: Select the entire text or content, click the Insert tab. Then on the right-hand side of the ribbon click Quick Parts and choose Save Selection to Quick Parts Gallery. You will notice there are six options to fill in or choose: Name: This is self-explanatoryjust give the entry a name that coincides with what it does or what its saying. Gallery: You can select different galleries to save your entries into. Category: You will mainly use this if you require a ton of Quick Parts and entries. Description: You can fill this in with a quick description if youd like to but it wont actually show up anywhere that makes it necessary to fill in. This way the entry can be used by all email accounts you have set up in Outlook. Options: Choose how youd like the entry to be inserted into future messages or content. Buy Outlook 2016 How To Create TheInserting Quick Parts Now that youve learned how to create the Quick Parts in Outlook 2016, now you can learn how to use them so you can save some time when using Microsoft Outlook. Create a new email message and place the cursor wherever youd like to insert the entry. Now, go to the Insert tab on the ribbon, click on Quick Parts, and then select the thumbnail that matches the entry youd like inserted. This is where using unique and relevant names comes in handy. And thats all there is to it Quick Parts in Outlook 2016 is a relatively little-known feature, but its one that can save you a lot of time if youre sending out similar messages on a daily basis. You send out emails all day long, and using the Quick Parts feature will save you time and energy. Tell us how Quick Parts saves you time in the comments section below. A quick tip is if you start typing a few letters of either the title or the contents of the Quick Part and hit F3, it will automatically add that Quick Part. Reply Shirlena Do you have any hints for when your Quick Parts disappear Reply Leave a Reply Cancel reply Your email address will not be published. For more details, please read our Privacy Policy and Terms of Service.
0 Comments
Leave a Reply. |
Details
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |